Smart Fuel Cards for Fleets

Fuel cards for trucking fleets: set limits per card, watch every transaction live, and pay with one weekly invoice synced to QuickBooks.

Fleet fuel card platform
Laravel
PHP
Vue.js
MySQL
QuickBooks Online
Queued jobs
PDF generation
Reports & exports

The challenge

Fleet fueling ran on paper receipts, drivers paying out of pocket, weekly spreadsheet reconciliation and slow IFTA prep. Owners couldn't see which trucks cost the most or stop misuse before it happened.

What we built

Card management

Issue cards to drivers or units, then lock, pause or replace them instantly.

Spend rules

Daily or weekly limits by fuel type, category, time and location.

Transaction insights

Every purchase logged with time, place and merchant, and smart fraud flags.

Unit analytics

Fuel cost per unit, per driver and per mile, with unit comparisons.

Weekly billing

One consolidated statement, generated as a PDF by queued jobs.

QuickBooks & IFTA

Invoices pushed to QuickBooks Online, plus IFTA, CSV and Excel exports.

TMS integration

Fuel transactions linked to loads and units in the client's TMS, which we also built.

How it works

Admin issues a card and sets its limits
Driver fuels and the card is checked against its rules
Receipt is captured in the app
Transactions sync and anomalies are flagged
Weekly PDF invoice is sent and QuickBooks updated